What meetings can I make a mileage claim for?

Claims for the reimbursement of mileage expenses may only be made in respect of the Approved Duties set out in Schedule 3 of the Council’s Constitution.

The Approved Duties for the payment of expenses are:

  1. A meeting of the Cabinet.
  2. A meeting of a committee of the Cabinet or a formally constituted working party, task group or board.
  3. A meeting of the Council.
  4. A meeting of a committee or sub-committee of the Council or a formally constituted working party, task group or board.
  5. A meeting of some other body to which the Council make appointments or nominations, or
  6. A meeting of a committee or sub-committee of a body to which the Council make appointments or nominations.
  7. A meeting which has both been authorised by the Council, a committee, or sub-committee of the Council or a joint committee or board of the Council and one or more other authorities, or a sub-committee of a joint committee or board and to which representatives of more than one political group have been invited.
  8. A meeting of a local authority association of which the Council is a member.
  9. Duties undertaken on behalf of the Council in pursuance of any standing order requiring a member or members to be present while tender documents are opened.
  10. Duties undertaken on behalf of the Council in connection with the discharge of any function of the Council conferred by or under any enactment and empowering or requiring the council to inspect or authorise the inspection of premises.
  11. Any other duty approved by the Council in connection with discharging the duties of the Council or its committees or sub-committees (see below).

Other Approved Duties

  1. Agenda briefing meetings for Cabinet Members, Chairmen and Vice-Chairmen of committees, sub-committees, joint committees, working parties, task groups and boards.
  2. Planning site visits.
  3. Interviews for the appointment of staff.
  4. Special briefing meetings called by the Chief Executive, a Director, Finance Director (S.151 Officer) or the Monitoring Officer.
  5. Meetings with outside bodies or individuals at the request of Chief Executive, a Director, the Finance Director (S.151 Officer) or the Monitoring Officer.
  6. Conferences and seminars approved by the Council, Cabinet, Committee or the Chief Executive.
  7. Training and induction.
  8. Pre-arranged meetings with an officer in respect of matters relevant to their Cabinet portfolio responsibilities, and to committees or a formally constituted working party, task group or board, or external bodies to which they have been appointed by the Leader or the Council but excluding meetings in connection with ward business.